🏖️Sales Support Executive Assistant - Job Code: 1792091544490

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Sales Support Executive Assistant

Monthly Rate: $800

Availability: 20 hours/week

Time Zone: CST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Requirements

Experience Needed:

- Reports directly to the CMO of a fast-growing marketing agency and supports a major sales push

- Attends prospect calls silently to capture notes and action items

- Confirms action items with the CMO over Slack after each call and executes them

- Drafts, builds, and sends business proposals in Quiller using existing templates

- Coordinates with internal design and development teams to put together custom quotes

- Makes edits and amendments to proposals and contracts

- Manages follow-ups across multi-call deals, including email and text-based outreach to prospects

- Maintains the HubSpot CRM, keeping deal stages, deal values, and records up to date

- Handles the 5 to 6 emails, internal coordination, and admin that surround each deal so the CMO can focus on calls

- Submits work for CMO review and approval before anything goes out to prospects

- Has prior experience in a sales support or sales-adjacent role

- Has experience communicating with prospects and clients by phone

Good to have:

- AI native and highly comfortable using Claude or similar AI tools to manage workflows and day-to-day work

- Background working at or with a marketing agency

- Experience in a fast-paced sales environment, with a reputation for working quickly and efficiently

- Natural, conversational spoken English for potential future client-facing work

Non-negotiable Requirements:

- Excellent written and spoken English

- Familiarity with sales and marketing processes and terminology

- Availability to work at least an 8-hour window between 8AM and 6PM Central Time

Industry/Tools Experience:

- Marketing agency and sales experience

- HubSpot, including CRM management and the built-in dialer

- Quiller for interactive proposals

- Asana for project management

- Slack, Gmail, Google Voice, and Zoom

- Google Drive, Docs, and Sheets

- Claude and other AI tools

- Read AI for call notes and action items

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.